By placing an order with Proficient Information and Communications Technology Limited, you confirm that you are in agreement with and bound by the terms and conditions below:

About Website, Software and Mobile App Development

  1. Proficient I.C.T Ltd will carry out work only where an agreement is provided by email. An ‘order’ is deemed to be a written contract between Proficient I.C.T Ltd and the client. Payment terms are strictly 50% of the design fee before work commences. All payments are non-refundable.
  2. Proficient I.C.T starts working on a project upon receipt of a 50% down payment, unless otherwise specified in writing, then the remainder upon completion prior to the site going live on your domain. Websites are made live upon completion of the project, when all payments are cleared. If applicable, hosting and domain name registration fees must be paid every month or year.
  3. Should you choose to host your WordPress website on your own hosting service it is your responsibility to transfer the site from our demo domain. You will be provided with the necessary FTP and database login details to access and transfer the design and content from our demo domain. We advise you to seek support from your hosting company to facilitate the transfer.
  4. Once your site is live on your domain it is assumed that the project has been completed to your satisfaction. Any additional work is then charged at the prevailing support cost.
  5. Additional services come at additional fees, on a fee for service basis or on an hourly rate. If clients require additional services, the correspondent fee is added to their invoice and they are charged accordingly.
  6. Should you choose the option of having administrative rights to your website you will be able to make changes to your own site and amend content. Proficient I.C.T Ltd does not accept responsibility for any changes that you make to your site.
  7. Delays in project completion may occur when:
  • There is a delay in any payments
  • The client requests further changes in the design, structure, or content of the project
  • The client purchases an additional service related to the project
  • There is a delay in the receipt of any materials form the client
  • Time frame estimates are approximate only and are subject to change at any time at Proficient I.C.T’s discretion. At any time, and at its whole discretion, Proficient I.C.T may decide to put a project on hold.
  1. We require you to submit your own text and images for inclusion on your new website. All text should be divided into sections relevant to your page names and submitted by you in electronic format via Wetransfer. All text and images submitted must be free of copyright and Proficient I.C.T Ltd accepts no responsibility for any infringement of copyright law arising from any text or images used on your site.
  2. We may include plugins on your website to improve the overall user experience on your site. These include but are not limited to contact forms, image slideshows, videos and maps. As these are third party apps hosted by another supplier we cannot accept responsibility for any loss of service or malfunction that may occur. Each third party reserves the right to alter or remove their service and or charge fees if certain usage limits are reached. Customers will be notified prior to such case and would be able to decide whether or not to continue with the service or to find an alternative provider.
  3. We reserve the right to include a screenshot of, and link to your completed website on the portfolio page of our website and on any of our social media accounts.
  4. All sites can be viewed on laptops, PC’s, tablets and mobile devices running the latest versions of Internet Explorer, Microsoft Edge, Mozilla Firefox, Google Chrome, Epic Privacy Browser and Safari.
  5. Your hosting period begins once your site is live on your domain, or one hour after you place your order, or once your domain has been registered (whichever comes first). If you do not make your payments on time the hosting will expire and your site will no longer be live. Once hosting has expired, it will be possible to reinstate your website for a period of 7 days, after 7 days your site will be permanently deleted. Proficient I.C.T Ltd excludes liability for any loss of profit caused to the customer by the expiration of the hosting as a result of the customer’s failure to renew their services.
  6. All domain names will be registered in the clients name and as such the domain name belongs to the client, not to Proficient I.C.T Ltd. The domain will be registered for 1 year. The renewal is included within the web hosting fee. If the customer does not renew the services the domain will expire and will be available for general sale. No cash alternative is available for customers who purchase their own domain name.
  7. Proficient I.C.T Ltd excludes liability for any loss of profit caused to the customer by the expiration of the domain name as a result of a technical fault or any other fault caused by the hosting company or any third party.
  8. All sites are limited to a total of 15 GB of data storage. Should you use more than 15 GB of storage we will request for you to either pay an additional hosting fee or delete enough files to bring your total storage back down below 15 GB.
  9. Website drafts will be created based on the design brief and information provided by the customer. If the design brief changes significantly after the first draft has been created a support charge for any additional work may be applied.
  10. If the final payment has not been received within 9 months of the original order being placed Proficient I.C.T Ltd reserve the right to cancel this agreement without notice. All design work carried out will be permanently deleted from our hosting platform and no refund will be payable. Any domains or email accounts that may have been registered will also be cancelled and no refund will be payable.
  11. Due to external factors we cannot offer any guarantees regarding the search engine position we will achieve for websites. We cannot accept liability for any change in rankings, or drop off in the position of your website due to changes in the algorithms of the search engines or the factors that they use to rank websites.
  12. Proficient I.C.T Ltd reserve the right to refuse to handle in any way, material which may be deemed offensive, illegal or controversial. We also reserve the right to refuse to handle any site found to be involved in any black hat search engine optimisation techniques. Should any of these situations arise we reserve the right to terminate your web hosting service without notice and you would not be due a refund.
  13. All of our services are 100% satisfaction guaranteed. We don’t stop working until our clients are completely satisfied with their solution. That is our commitment. However, Proficient I.C.T will under no circumstances be held responsible to satisfy unreasonable expectations or request Proficient I.C.T’s discretion to decide whether or not a request or an expectation is reasonable or lies within the scope of offer of services to its client. As an example, if the client purchases a certain service, but in order to be fully satisfied, Proficient I.C.T judges that an additional service is necessary, then it is no longer Proficient I.C.T’s responsibility or commitment to satisfy the client. In other words, Proficient I.C.T guarantees 100% satisfaction within the framework of its original agreement with the client, according to Proficient I.C.T’s understanding.
  14. Services or part of services (i.e. elements of a project) that have been approved by the client are considered as services with which the client is 100% satisfied. Any further work on these services (elements of the project) will be invoiced accordingly.
  15. Unless clearly specified otherwise, all project statuses are set as “completed” after a 3 month period has passed (calculated from the first payment date). This means no more work will be done on that project and no service will be provided. This doesn’t apply to hosting and domain name registration services, which are provided independently of the project status, and only according to the client’s payments.
  16. If client is not satisfied with Proficient I.C.T’s Services, client can ask for a refund on any unused monies. Proficient I.C.T will be happy to exercise a refund, after doing it on review.

About credit cards data processing & M-Pesa Charges

Please keep in mind that for security reasons, Proficient I.C.T always:

  • Prevents unauthorized access, maintains data accuracy, and ensures the correct use of information, through appropriate physical, electronic, and managerial procedures to safeguard and secure the information it collects online and offline.
  • Hires the services of reliable third party companies to manage credit card information and payment gateway secured encryption for the websites of its clients. Such companies charge fees per transaction and/or fees per month for which the client is responsible. Most such companies offer various fee plans to best suit the needs of the client’s business depending on the volume of the client’s online transactions.

About this site

  • All prices appearing on this site and all our social media handles are subject to change without notice. These prices are solely informative and Proficient I.C.T is not necessarily committed to them for your project. To receive a free quote for your project, please call us at (+254) 0777 100 017 or request a quote on our website.
  • Promotional offers are not cumulative.
  • All the pictures shown in this web site are solely representative.

Proficient I.C.T’s Review and Placement on review sites

You can see actual client reviews about Proficient I.C.T’s services on the following 3rd party pages.

https://www.businesslist.co.ke/company/144583/proficient-I.C.T/reviews

Proficient I.C.T strives clients to leave their experience on the 3rd party sites. Even though the review sites due to their own due diligence all rankings developed and posted by 3rd party review sites or represent the independent opinion of 3rd party review sites, and are derived by virtue of independent judgment, analysis, and subjective / objective criteria. By developing and posting such rankings, 3rd party review companies make no representations or warranties as to the accuracy or factual basis of the rankings. Users of the rankings hereby acknowledge and agree to perform their own due diligence in order to come to well-informed decisions of their own. The Users hereby acknowledge that the rankings are to be used as an instrument in making such decision, but should not be viewed as an authoritative end-all to any evaluations.

About Proficient I.C.T’s web design projects and offices

  • Proficient I.C.T doesn’t assume any responsibility or liability for the content of the websites it designs and/or hosts. Proficient I.C.T has no control over any information, materials, or products found thereon. Proficient I.C.T doesn’t serve as consultant for its clients, and they are entirely responsible for all that is found in their websites.
  • Because of the nature of web design and programming work, websites always appear differently on different computers. Screen resolution, operating system, and browsing software are just a few examples of variables that may affect the way a website looks. The client must be aware of these possible variations and Proficient I.C.T will not be held responsible for them.
  • Proficient I.C.T also employs an office in Nairobi, majority of its design and development are done on those premises. Project management and leadership for the projects are done in Nairobi. Proficient I.C.T’s management is based in Nairobi and recruits employees in Africa. Proficient I.C.T hires and has the right to fire employees based on their performance. Proficient I.C.T’s management constantly travels to all offices for training and supervision. All employees in Africa have supervisors and all employees consistently get monitored from Nairobi using tools like screen monitor. Companies such as Microsoft and Google also have offices in Nairobi. All work done within Proficient I.C.T is on a central project management CRM that helps monitor and assign tasks on projects as well as providing full security of client assets. Should you have any questions or concerns about these terms and conditions, please send us an email at info@proficientict.com. Thank you for doing business with us! We really appreciate it.